How are we organized?

In the past we have been organized in hierarchical strands which through policy and culture would silo themselves away from other strands. As we practice abundance and being an intertwined congregation it became clear it was time to dismantle our old ways of thinking and bring about a new way of organizing ourselves. This bubble model represents the empowerment, opportunities for collaboration, while centering on our mission:

We are a caring community promoting and providing robust religious and intellectual exploration opportunities for children, youth, and adults. We offer creative and inspirational opportunities for worship. We nurture spiritual and personal growth and transformation, foster diversity by reaching out to different communities, and practice justice as individuals and as a community.

SCHEDULING MEETINGS AND EVENTS

BEFORE PLANNING

What should my Team or Ministry consider before planning an event?

There are a few questions your group should talk through, before scheduling and publicizing any Boise UU project or event. If you run into trouble thinking these things through, our Program Ministry Council, our Membership Coordinator, and/or our Minister are all glad to offer support!

We vision Boise UU events being in alignment with our Mission and Vision. As a congregation we have made the commitment to make all events family friendly and accessible, with childcare provided.  

Questions to ask yourselves:

  1. Is this project or event consistent with Boise UU’s Mission, Ends Statements, and Strategic Plan? Is it in alignment with our congregation’s values and culture?
  2. Is this the right thing for our Team or Ministry to prioritize right now? Does our group have the energy, volunteer support, and resources to see it through? This includes planning, set up, the event itself, and cleanup afterwards.
  3. Do we have a clear sense of the purpose of our project or event? How will we know if it achieved its purpose? Can we commit to learn from this effort, regardless of whether we “succeed” or “fail?”
  4. Will this project or event have an impact on another Boise UU Ministry or Team? On our staff or minister? Have we checked in with those folks, to ask appropriate questions, or to invite them to collaborate?

PLANNING STAGES

How do I schedule an event or meeting on the calendar?

  1. What’s the capacity for this event? Is this a meeting for 6? A congregation wide event? See room list for more information (click here).
  2. What equipment is needed? Do we need access to audio/visual equipment? Does someone who will be present know how to use it? Will someone need staff to teach them about the equipment?
  3. Check in with your Team or Ministry members to find a good date and time. Many of our leaders have found Doodle to be a helpful tool, particularly when trying to schedule a date for groups of more than 4 or 5 people.
    1. If you expect your Ministry or Team will meet regularly, consider agreeing upon a recurring time (e.g. “3rd Monday of the month, quarterly on the 1st Sunday” etc.). This helps people plan for upcoming meetings on a predictable schedule, and keeps the meetings on their calendar, to avoid scheduling conflicts down the road.
  4. Is the desired space available on the Calendar? If it is, ask front desk staff to schedule your event. Please include your Team or Ministry name, date(s), start and end times, preferred room, and purpose of gathering.If this is a recurring meeting, please be sure to notify office staff of any date/time changes so we can keep our calendar up-to-date.

Front Desk Staff: 

Tess Veto, Social Justice/Membership Coordinator (tessa.veto@boiseuu.org)

Nancy Harms, Program Support Specialist (nancy@boiseuu.org).

How do I promote my event at Boise UU?

Below are all of our communication tools and how to use them. We recommend you use all of them.

  1. Weekly Email Newsletter (delivered on Thursdays). Please send a short write up with all pertinent details to Nancy Harms (50 words or less). Staff may edit for content and space needs.  
  2. Sunday Order of Service Announcements. Staff will use your write-up and include events in the order of service as space permits. We give priority to congregational events.
  3. Post on BUUF google group. Email your announcement to buuf-bulletin@googlegroups.com. If you are not currently signed up in this group, see instructions here.
  4. Posting on Facebook.
    1. BUUF Facebook Group. If you are a member of the “BUUF” group on facebook, you can post your own notice.
    2. Office staff will post large congregational and community events on our official public Facebook page “Boise Unitarian Universalist Fellowship.” Please allow staff to create an official facebook event.
  5. Monthly Reflections Email. This is our monthly publication that offers longer reflections related to our monthly spiritual themes and congregational life. Please send a story based write up with all pertinent details to Nancy Harms (150 words or less). Staff may edit for content and space needs.  
  6. Posters. Ask to put a poster up on our bulletin boards or windows. If you would like creative help for creating a poster, please ask Tess. She lives for this.

Events will run for a maximum of 3 weeks. If you send a blurb for an event to us more than 3 weeks in advance, we may hold it until closer to the event date. Exceptions may be made for events that require an RSVP in advance – these can run for up to 3 weeks before the RSVP deadline, and, as appropriate, may be re-listed as the event itself approaches (if the event has not filled, for example).

How do I get written materials printed or copied?

Our front desk staff is happy to print materials and make copies for your Team or Ministry meetings, for small group gatherings, or for flyers or handouts at other Boise UU events.

Costs for small print jobs (less than 50 copies), black and white copies, or basic color printing (colored text or logo) are all covered in our general printing budget. If you have complex jobs that can’t be done by a typical office printer (e.g. signs, large color photos, bound booklets) and need help navigating the manifestation of these jobs, ask the front desk for consultation.