Minutes – Board Meeting
Boise Unitarian Universalist Fellowship
April 21, 2022, 6:30 pm
Board Members: Tom von Alten, Elaine Daly, Eileen Geddings, Debbie Johnson, Jenna Raino, Scott Smith, Mark Zimmerer
Rachel Strong, Sara Cox (on behalf of the Physical Plant task force), Gem Emerson Paige (on behalf of children’s RE)
|Motion||20220421-1||Accept Consent Agenda without the Administrator’s/ESITF, ESITF, and Buy Laws – Final draft as listed on the agenda and with the addition of the Family Ministries report||Moved: Tom v. Second: Mark Z. Motion Carried|
|Motion||20220421-2||Change indoor Covid policy to encourage but not require vaccination and not require proof of vaccination.*||Moved: Scott S. Second: Eileen G. Motion Carried|
|Motion||20220421-3||Accept the bid for the new furnace.**||Moved: Tom v. Second: Jenna R. Motion Carried|
|Motion||20220421-4||Accept Nancy Harms and Jim Bigelow as GA 2022 delegates and offer Jim a scholarship and Nancy also if needed.***||Moved: Tom v. Second: Scott S. Motion carried|
|Motion||20220421-5||Allow offering up to three additional $250 scholarships for any other delegate(s) that step up for GA 2022.****||Moved: Eileen G. Second: Jenna R. Motion carried|
|Motion||20220421-6||Adopt the Bylaws version reviewed at this Board meeting with changes agreed upon during this Board meeting (details can be found in the Bylaws draft).******||Moved: Scott S. Second: Eileen G. Motion carried|
- Physical Plant Task Force update
Sara Cox presented. The purpose of the task force was reviewed as well as monetary recommendations and future management of the needs identified by the task force.
- Review Covid metrics and Re-opening guidelines
Metrics continue to be down and Idaho is still in the “green” designation.
It was commented that an endemic rather than pandemic viewpoint might now be more appropriate for making decisions about risk management at BUUF.
Removing either the mask or proof of vaccination requirement for anyone inside the facility was discussed.
A policy change would likely not be enacted until after the weekend of April 24.
*Motion made (20220421-2): Change the indoor Covid policy to encourage but not require vaccination and not require proof of vaccination .
- Furnace replacement
A bid just over $5000 was received for furnace replacement.
**Motion made (20220421-3): Accept the bid for the new furnace.
- Endowment Fund Committee Nomination
Three names were put forth. Debbie and Jenna will contact the members and see if any of them are interested in filling the upcoming vacancy.
GA 2022 Delegates and Scholarships
Money is available as scholarships to fund those desiring to attend and needing some financial assistance.
***Motion made (20220421-4): Accept Nancy Harms and Jim Bigelow as GA 2022 delegates and offer Jim a scholarship and Nancy also if needed.
****Motion made (20220421-5): Allow offering up to three additional $250 scholarships for any other delegate(s) that step up for GA 2022.
- Finalize Agenda for 2022 Annual Congregational Meeting and Pre-meetings
Date and time were confirmed as 5/15/2022, 1:00pm. Meeting will be held via Zoom.
Pre-meetings were confirmed for 5/1/2022 and 5/8/2022 immediately following the service. Board members were encouraged to attend.
- Review draft of budget for 2022/2023 fiscal year
The budget is to be presented at the annual meeting.
A large pledge (expected to be received annually) is needed to meet the projected budget. A deficit of around $8000 is projected. It was commented that this is not too bad considering the surpluses from recent prior years.
- Revisit possible policy for use of large annual gift/pledge
Not discussed – see prior agenda topic.
- ESITF Update
Coffee space is almost finished; grand opening will be held on Celebration Sunday (May 24)
Two members of the team will be leaving; one will be focusing on rebuilding the hospitality team and doesn’t have time to participate in the next phase; one will finish as Board liaison (Board tenure finished).
The Board agreed that the task force could recruit new team members as they deem necessary. A new Board liaison will be provided once the 2022/2023 Board convenes.
The next phase is the sanctuary refresh. At this time, the task force feels that at least one year of planning will occur prior to any proposal for work being made. Discussion, etc. can proceed without the replacement team members.
- Adopt draft of Bylaws (to be presented at annual congregational meeting)
*****Motion made (20220421-6): Adopt the Bylaws version reviewed at this Board meeting with changes agreed upon during this Board meeting (details can be found in the Bylaws draft).
- Joint meeting Board/Finance Committee/Personnel Committee representative
Date was confirmed as 5/9/2022. Meeting will be held via Zoom.