June 2021 Board Minutes

June 17, 2021

Zoom Meeting


Board Members: Tom von Alten, Sarah Cox, Elaine Daly, Eileen Geddings, Rachel Murphy, Elizabeth Pirie, Cathy Sherman, Scott Smith, Mark Zimmerer

Also Attending:

Rev. Sara LaWall

Board Action20210617-1Accept Consent Agenda with change to May minutes regarding Rachel and Elizabeth’s future role in the Bylaws rewrite (available in a consultative role).Moved: Rachel M. Second: Sarah C. Motion Carried                                                       
Board Action20210617-2To authorize up to $20,000 for the AV project.Moved – Tom V. Second – Sarah C. Motion Carried  
Board Action20210617-3To go to full level 3 reopening.Moved – Scott S. Second – Tom V. Motion Carried  

Action Items

  • Fill open position for Committee on Ministry

Several congregants were proposed. Scott will call them to see if any accept.

Update 6/18/21 – Carol Ogburn accepted the position.

  • Hand off Bylaws project

Eileen and Scott will take up ownership/facilitation of the project.

Elizabeth and Rachel will be available for consultation and will produce an introductory video that can be used during activities to communicate the project to the congregation.

Communication activities could include a kick-off event (possibly via the BUUF website) and small group meetings and other activities deemed necessary.

A vote to adopt the new Byaws will probably occur in the Spring of 2022. This may need to be via absentee to achieve the needed participation level.

  • Fill Chalice Lighter Ambassador position

Asking for a volunteer in the weekly Gazette in not often successful for these types of needs. Candidates from the list for the Committee on Ministry will be asked if they are interested.

  • Additional funds for the AV project

The bids received for the project indicate that, for the scope and quality needed and desired, additional funds are needed. The original budget was $10,000. This project is crucial to continue online worship services as well as to facilitate reaching members via many communication channels.

*Motion made (20210617-2)

                Move to authorize up to $20,000 for the AV project.

Discussion Items

  • Covid update/reopening and worship service plans

A change to the parameters for reopening was made; from ICU bed counts to transmissibility rates. It was felt that this was a more currently relevant measurement.

The worship committee came up with some recommendations for conducting services. These are informational at this time; more discussion and planning is needed to see how these fit with the reopening parameters.

It was commented that CDC guidelines should continue to be followed and used to guide decisions. These may conflict with the desire to be as inclusive and welcoming to all as much as possible.  

A member of the Worship Committee with be invited to a future Board meeting to help inform any Board decisions.

*Motion made (20210617-3)

                Move that we go to full level 3 reopening.

  • 2021/2022 Board meetings format

For now, this will be determined on a month-to-month basis. In July, the Executive committee will meet via Zoom and the Board meeting will be hybrid in-person/Zoom.

It was suggested that a Zoom option continue to be offered for all future Board meetings as it has proven to be very convenient and helps attain 100% attendance at most meetings.

  • Safety Committee weapons policy

The Safety Committee drafted a policy and requested the Board’s approval.

One recommendation in particular – having ushers as the first communicators to people carrying weapons – that did not seem to be the safest or best action. In addition, there are issues presented in the draft with no answers/recommendations.

The Board voted to not accept the draft policy. A member of the Safety committee may be invited to a future Board meeting to discuss the policy further.

The Board action does not preclude the Safety committee from pursuing other actions such as training, education, instruction to Safety committee members or the congregation.