December 2015 Board Minutes

Minutes – Board Meeting

Boise Unitarian Universalist Fellowship

December 17, 2015

BUUF Library

6200 Garrett Street, Garden City, Idaho



Board Members: Claudia Fernsworth, Lori Watsen, Roger Sherman, Sue Langley, Marcia Lyons, Gwyn Reid, Sarah Bratley, Linden Boice, Craig Raese

Others: Reverend Sara LaWall, Elton Hall (Program Ministry Council), Patti Raino (Personnel Committee)


Action Number Decision Notes
Motion 20151217-1 Consent Agenda

Minutes – November 19, 2015 Board Meeting

Treasurer Report

PMC Report

Director of Religious Exploration Report

President’s Report

Endowment Committee Minutes (September Meeting)

Motion to accept Sarah Bratley

seconded (Roger Sherman) and passed by unanimous voice vote


Motion 20151217-2 Minister’s Report

Motion to accept – Sarah

Seconded (Linden Boice)and passed by unanimous voice vote
Motion 20151217-3 Motion to approve Social Justice/Volunteer Candidate

Motion to approve: Gwyn Reid

Seconded (Craig Raese)

Passed by unanimous voice vote


Motion 20151217-4 Motion: Move that the Board provide advice to the finance committee to include the following priorities in the budget planning process for the 2016-17 operating budget:

1)     Fund a full year Social Justice/Volunteer Coordinator position

2)     Fund a building and grounds coordinator position (pending report and review at level recommended by Our Home Strand.

3)     Provide increase to Program Ministry Council of $3,300 above 2015-16 operating budget (with potential borrowing from Douglas fund in order to fund)

4)     Fund leadership development at $1,000 (separate from increase for Program Ministry – although line item may fall in PMC in budget)

5)     Create line item for building reserves in operating budget and fund at appropriate level

Motion to approve: Roger

Seconded (Sarah)

Amendment to create line item for building reserves. Motion (Sarah) Second (Marcia) amendment passed 7 in favor / 2 opposed


Motion Passed 5 in favor / 2 opposed / 1 abstention

Motion 20151217-5 Motion: Move to support the Ministerial Installation Committee’s desire to provide a beacon event that Reverend LaWall deserves and that will show our fellowship in the best light – with a maximum commitment of $8,000.00

Motion to approve: Sarah

Seconded (Roger)

Motion passed by unanimous voice vote





6:45   Business Meeting

  • Consent Agenda 10 minutes (Vote Required)
    • Minutes – November 19, 2015 Board Meeting
    • Treasurer Report
    • Minister’s Report
    • PMC Report
    • Director of Religious Exploration Report
    • Questions/Discussion of Consent Agenda Items


  • Action Items
    • Approve Social Justice /Volunteer Coordinator Candidate – 10 minutes


  • Discussion Items
    • Board education – Patti Raino – Personnel Committee Overview 10 minutes
    • Update on Chelan task force – Roger Sherman  15 minutes
  • Break (10 minutes)
  • Discussion Items (continued)
    • Process for calling special meetings for congregational votes on issues – 10 minutes
    • Budget Priorities Setting 10 minutes
    • Possible topics for World Café   10 minutes
    • Overview – Auction Special Appeal Process 5 minutes
    • Executive Session – 15 minutes


  • Adjourn


Non agenda items – upcoming board events

  • Policy Governance workshop – January 9th
  • World Café (spring) – February 21, 2016


Board goals

  • Create a roadmap of and make progress on a shift to policy based governance
  • Bylaws review (including make up of board)
  • Structural – Communication strategies for committees under board
  • Continue to support last year’s initiatives
    • to be a welcoming congregation – creating pathways to engagement
    • Social Justice will help guide and inform all aspects of BUUF’s congregational life
  • Future Bylaws review